The Herndon Elementary PTA is made up of volunteers who are willing to contribute some of their time to plan and support the events and programs at the school. We are so grateful to the individuals who donate their time and energy to make these possible!
We are always looking for new volunteers to get involved with our events, so please look at the list below and contact Alysia Troiano, VP of Volunteers, at firstname.lastname@example.org if you would like to help!
These are just some of the ways that you can get involved with the PTA right now.
Children’s Science Center Night on Tuesday, March 10 from 5:15-7:45 pm. We need general volunteers to help with set up, training, and clean up at various activity stations around the gym. You must be 16 years or older and be able to stay for the entire evening. This is a great opportunity for High School students to get community service hours! Email Alysia at email@example.com with your name and phone number.
International Night on Friday, March 20 from 6-8 pm. We need artifacts, decorations, and other items to display that represent different countries around the world. We also need volunteers who can help set up or clean up, donate finger food that can be served on a napkin, or run a cultural activity like applying henna, writing names in a different language, etc. Return the form in your child’s Thursday folder or sign up here: International Night Volunteers.
Silent Auction Committee for our event in May. We will need help with event planning, set up and clean up that evening, calling area businesses for donations, and general administrative tasks. Email Alysia at firstname.lastname@example.org for more info.
Vice President of Membership for two year term starting 2020-21. The general description of duties is below:
- Update membership forms each school calendar year.
- Maintain a supply of copies for distribution throughout the year.
- Attend and promote membership at the beginning of the school year (Teacher Welcome Back Lunch & HES Open House in August).
- Copy flyers for Thursday folders every week in the month of September.
- Assist with various PTA events throughout the year (bus driver appreciation, teacher supply replenishment, etc.).
- Attend and promote membership throughout the year at school events (ex. Family Resource Night).
- Collect membership forms and dues.
- Submit dues to the Treasurer on a weekly basis.
- Maintain an updated membership directory spreadsheet.
- Maintain paid membership information in the membership database A-Z.
- Work with Registrar to acquire an updated student directory file at the beginning of October.
- Distribute quarterly A-Z magazines in Thursday folders.
- Communicate with A-Z sales representatives throughout the year.
- Manage the Membership print directory and delivery.
- Attend bi-monthly PTA Board Meetings.
- Attend PTA General Meetings.
Aren’t sure you want to take it on yourself? Volunteer with a friend! The more, the merrier!
In order for a club to be offered through the PTA, it must have a PTA member volunteer willing to coordinate and receive PTA Board approval. If there is a club that you want to see for your child, please consider volunteering to make it happen! Volunteers who offer to run a PTA-sponsored club receive one free student registration per session of that club. Copy and send flyers home twice per session. Pick up payments from the office and fill out deposit form and leave for the PTA Treasurer. Email all parents a registration acknowledgement and any relevant class information about changes to the schedule, such as closings. Notify teacher(s) and office staff of class roster.
Thank you to everyone who volunteers their time and energy to make HES awesome!
Bee The Hive Flyer Fundraiser Coordinator: Tiana Page
This “no-fuss” fundraiser is an easy one for someone to manage. It consists of making flyers and getting them ready for Thursday folders during the month of October, as well as tracking donations and sending emails/thank you cards.
Book Fair Coordinator: Sara Murphy
Organizes the Scholastic Fair in the Fall and Spring. Coordinates team of volunteers. Responsibilities include coordinating with Scholastic, recruiting and managing volunteers and maintaining cash registers and depositing all monies received.
BoxTops Coordinator: Jill Breeden
BoxTops bring a little bit of money, but they really add up! We need someone (or someones) to coordinate the collection and submission of BoxTops. This can be done by class or grade, or school-wide. It’s up to you!
Readathon Fundraiser Coordinators: Candice Spaulding & Rose De la Cruz
Coordinates fundraiser with administration and teachers, deposits donations with the PTA Treasurer, tracks progress and arranges for prizes for winners.
Rough&Tumble 1K Coordinator: Needed
This obstacle-course run will take place entirely on the school grounds, and the chairpersons will be working with the owners of Old Dominion Racing who are helping to organize the event. This is a great opportunity to help with a school event that gets our students and community excited about health and fitness!
School Supplies Coordinator: Alysia Troiano
Do you love the convenience of being able to order your students’ school supplies? We need someone who is willing to make that happen! A lot of the background/prep work has already been done for this; we just someone willing to take it on. If you have appreciated this service in the past, please consider volunteering!
Sixth Grade Celebration: Dawn Winkler
Coordinate the planning and preparation for the graduating sixth graders each spring.
Spirit Night Coordinator: Needed
Work with local restaurants to sponsor a “Herndon Elementary Night.” As an exchange to promote the event, Herndon Elementary will receive a portion of the proceeds for that evening. These events are usually held three times a year and most of the work is done from home.
Spiritwear Coordinator: Rose Dela Cruz
Work with Custom Sportswear to finalize Spiritwear designs. Distribute and collect flyers and order forms. Coordinate distribution of Spiritwear items after delivery.
Spooky Bingo Coordinators: Jhonna Schupp & Melina Tew
Organizes our Halloween-themed Bingo night, which is always a popular event. Coordinates community donations and team of volunteers to help run the event at the end of October.